Productivity determines the quality of results. Work is a vicious cycle of setting and meeting targets/deadlines; individuals and companies require productivity systems and tools to stay top of their game and deliver results. Productivity is a function of many factors — organization, work environment, motivation, time management, and health, among others.
The digital world accommodates several tools that enhance productivity. The future of work is such that processes will be completely automated, and productivity will be accelerated through digital tools.
Here are ten (10) productivity tools to improve work productivity in 2022:
Following a schedule helps you to do more in less time. Scheduling gives the ability to prioritize tasks, goals and complete projects within the available time. They boost productivity through fore-planning and reminders.
You can schedule appointments, bookings, meetings, messages, and tasks with these tools. It also can synchronize with digital calendars and use AI algorithms to learn your schedule, take over organizing, booking, and updating events. These tools include Calendly, Calendar, ScheduleOnce, Appointfix, Arranger, and Doodle.
Project Management Tools
Project management is required to achieve a project’s goals with scope, time, and budget constraints. Tools like Process Bliss and Clickup help manage processes and workflow. Project Libre, Rational Plan, and GanttPRO perform additional activities like resource planning, cost/budget management, and progress monitoring. Other project management tools like ProofHub, Infinity, and Wrike also increase work productivity.
Storage Management Tools
Cloud storage is a cheap, time-efficient method to store and backup a system. However, it has additional capabilities such as website hosting, email hosting, mobile workspaces, and easy file sharing. Cloud storage tools to boost personal and workplace productivity include: iCloud, Google Drive, Microsoft OneDrive. They provide easy file access and protection. Knowledge management tools like Tettra make it easy to find and update information.
Team-work increases productivity because different individuals pool resources together to achieve a goal. The most widely used collaboration tools are Slack, Google Docs, Bit.ai, and Trello. They allow multiple individuals to work on a project. Collaboration tools are essential for communication, contribution, and monitoring in team projects. They help declutter your workload by supporting delegation since multiple individuals can handle different tasks in a workspace.
Organization is essential to productivity. Traditionally, to-do lists, spreadsheets, diaries, planners, sticky notes help organize activities. Digital organizational tools can do so much more.
Digital diaries such as Penzu, content planners such as Hootsuite, and digital spreadsheets such as Airtable make adding, managing, collaborating, organizing, and accessing data and information way easier. Evernote, Microsoft OneNote, and Dropbox paper, help in making notes while Sanebox and Unroll.me help organize and declutter emails.
Checking emails affects productivity and increases stress levels. A study reveals that it takes 60 seconds on average to return to work after checking emails. However, it is equally important to maintain work communications especially if you’re working with a team or collective task.
Communication tools such as Shift, Fleep, and Litmus, help manage multiple accounts, emails, web apps, and tools. Email Finder and Right Inbox also make email communications easier and quicker. Zoom, Skype, and Gotomeeting are excellent tools for team meetings and video conferencing.
Time Tracking Tools
Time management yields high productivity because goals or targets are achieved within the assigned time frame. Even with a schedule or to-do list, it is possible to lose track of time and spend more hours than intended on a task.
Time tracking tools track the amount of time spent on a project and ensure that you are within your tasks all the time. These productivity tools are recommended for remote teams. Examples include Toogl, Harvest, Everhour, Hubstaff, and Time doctor.
Tools that automate workflows and manual processes elevate productivity to great extents. Web-based services like Zapier and Integromat are tools that enable you to automate your workflow yourself.
Hubspot Sales is another productivity tool that automates marketing, managing leads, and launching landing pages while helping to increase sales in a short time. It is great for businesses that want to boost sales and performance.
Health Management Tools
Health is wealth because an individual’s productivity is largely dependent on their physical and mental health. Some tools help to monitor and maintain your body’s overall well-being. MyFitnessPal, Yoga studio, Talkspace, TMetric, Streak, Loseit, Doropomo help increase work productivity by helping you track and maintain your mental health, healthy habits, and weight
Productivity increases when you significantly improve your skills. A new skill or knowledge boosts your personal and work development. E-learning allows you to learn at any time and from anywhere in the world via the internet. CodeNest allows you to learn even the most complex tech courses easily and better your productivity. Visit us to find out more.
Your productivity directly affects the quality and quantity of your results. High productivity puts you in control of your life because it gradually pulls you out of the cycle of chasing deadlines. It provides a sense of fulfillment after each work is done and keeps you from burning out. Pick at least one application from each category entitled, and watch your productivity level skyrocket.