Type: Full-Time
Salary: $100-120,000 depending upon education and experience
Posted: 12/20/2024
Application Due: Open Until Filled
Category: Administrative Vice Presidents; +1
Priority
Allen Community College was established in 1923 in Iola, Kansas. Allen serves around 1,900 students including a robust residential community of approximately 300 students living on campus. Allen hosts a number of athletic programs and offers a wide variety of activities including music, fine/graphic arts, theatre/film, agriculture, livestock judging, journalism and Phi Theta Kappa. The Board recently approved the construction of a new $14 million Career and Technical Education (CTE) building to advance and innovate in a changing educational landscape.
Allen County, Kansas is a small, rural county located in southeast Kansas with a population of 12,500. It was founded in 1855 and located within two hours of Wichita, KS; Joplin, MO; Kansas City; and Tulsa, Ok. Allen County’s network of trails features amazing diversity, including rails-to-rails, paved trails, gravel trails, dirt trails, nature trails, mountain bike trails and fitness trails. LeHigh Portland State Park is the newest Kansas State Park located within the Iola city limits. Iola is known for the rich community life and deep traditions created by its friendly residents and boasts one of the largest town squares in the US. The population is approximately 5,400. Iola offers a new elementary school, new high school STEM building, modern hospital and the Bowlus Fine Arts Center.
VICE PRESIDENT FOR FINANCE & OPERATIONS / CFO
a. The Vice President for Finance and Operations/CFO is responsible for all financial and business services of the College. This position reports to the College President, is a member of the President’s Council and attends all Board meetings. The Vice President for Finance and Operations/CFO leads and coordinates responsibilities within the Finance and College Operations Division to include Financial Services, Accounting, Payroll, Procurement, Facilities, Risk Management, Campus Safety and Security, Information Technology Services and Auxiliary Services.
Directly supervises a staff consisting of the Comptroller, Director of Information Technology, Director of Physical Plant Operations, and the Bookstore Manager.
Key Areas of Responsibility
a. Institution’s Chief Finance Officer – The areas of responsibility for the Chief Finance Officer will be the administration of the general and vocational funds, student activities fund, financial aid funds, student tuition and fees, federal, state and private grant funds, payroll, and all other funds for which Allen County Community College is accountable. This position requires that the Chief Finance Officer be able to secure an adequate bond. Areas of responsibility will include:
1. Assist the President in preparation and administration of the institutional budget.
2. Prepare and maintain forecasting models and budget projection scenarios.
3. Develop and maintain historical financial data.
4. Develop and maintain revenue and expenditure projections for the operational and capital budgets based on historical trends and forecast assumptions.
5. Report revenue and expense projections to the administration and the College Board for short- and long-term planning purposes, explaining the data analysis and factual basis impacting the projections.
6. Prepare the annual college budget and ensure that required documents and legal notices are published.
7. Develop and maintain an annual and long-term debt management plan that is in accordance with federal and state regulations and provides a consistent source of funds.
8. Work with the President and leadership team to establish long-range strategic planning goals and priorities. Formulate and implement a division strategic plan that aligns with the College’s strategic priorities. Lead college wide strategic planning initiatives related to college operations.
9. Provide training for administrators, faculty, and staff in the preparation, administration and monitoring of individual and area budgets.
10. Prepare for and facilitate the annual college audit by outside auditing firm.
11. Interview and recommend appropriate professional service firms to the President. Negotiate and approve contracts and serve as a contact person with appropriate professional service providers on behalf of the College.
12. Review bank reconciliations each month.
13. Manage depository security and pledge requirements and monthly cash flow requirements of the College.
14. Prepare reports pertaining to the receipt and expenditures of all funds received and disbursed by the College.
15. Assume responsibility as purchasing agent for the College and prepare bids documents where necessary.
16. Oversee preparation of all payrolls, maintenance of payroll records, and all payroll reports.
17. Oversee the receipt and disbursement of Title IV financial aid funds.
18. Collaborate with the Vice President for Student Affairs in the preparation of reports pertaining to financial aid funds.
19. Collaborate with the Vice President for Student Affairs in the preparation of student activities budgets, maintenance of financial records, preparation of reports, and oversight of the receipt and disbursement of student activities funds.
20. Oversee the collection of student tuition and fees and the maintenance of student financial records.
21. Collaborate with the Vice President for Academic Affairs and the Vice President for Student Affairs in registration procedures.
22. Analyze all insurance needs and make recommendations to maintain adequate coverage of property, liability, and fidelity insurance.
23. Manage and maintain the inventory of college equipment and physical plant assets.
24. Supervise the College’s health insurance and IRS Section 125 Plans and 403(b) Plans.
25. Provide financial and institutional planning data.
26. Supervise the reporting of all Kansas Public Employees Retirement Systems records.
27. Assist in the development of grant applications and financial reports.
28. Assume responsibility for management of the institution’s investments.
29. Maintain complete college fiscal records as required by statutes and regulations.
30. Maintain complete accounting of all funds received by the Endowment Association.
31. Serve as an ex-officio member of the Endowment Association Investment Committee.
32. Serve as the Clerk of the Board.
33. Prepare monthly financial reports for the Board of Trustees.
34. Prepare annual loan compliance information and administer timely loan payments with associated reporting.
35. Assume responsibility for the assessment of the finance and operation areas of the College.
36. Assume other duties as assigned by the President.
b. Auxiliary Enterprises – The areas of responsibility of the Chief Finance Officer is maintenance, safety, and upkeep of the auxiliary enterprises of the College. This includes, but is not limited to, the student center, bookstore, and residence halls.
1. Oversee the establishment and operation of the accounting system for the auxiliary enterprises.
2. Oversee the purchasing of merchandise, supplies, and equipment for auxiliary activities.
3. Oversee the purchase of non-textbook retail merchandise in the bookstore.
4. Audit sales records and other financial records of all auxiliary enterprises.
5. Oversee and manage college auxiliary services to include the bookstore and food service. In cooperation with the Vice President for Student Affairs, monitor the food service contract and operation.
6. Assume responsibility for the student center and residence halls maintenance, cleaning, and repairs.
c. In collaboration with the Director of Physical Plant Operations- The areas of responsibility of the Chief Finance Officer is to oversee the planning, utilization, construction, remodeling, and maintenance of all District buildings and facilities.
1. Provide guidance and oversight related to facilities operations and maintenance, custodial services, capital project planning and implementation, and shuttle transportation services.
2. Develop and communicate a long-range facilities plan.
3. Maintain a physical environment that supports and fosters an environment conducive to effective learning and working.
4. Assist the President with reports and presentations on issues, activities, and procedures related to the operation and maintenance of college facilities, remodeling and construction.
5. Recommend policies pertaining to college facility operations.
6. Assist the President with working with college teams to plan building construction and remodeling, and with coordinating activities with contractors.
7. Prepare and oversee building construction and remodeling work with contractors, architects, designers and engineers.
8. Prepare and submit all requests and related documents needed to obtain KBOR approval of construction and remodeling projects, and lease agreements on behalf of the College.
9. Negotiate all contracts for the leasing of facilities.
10. Monitor scheduling and utilization of all college facilities. Recommend decisions regarding community use of all rooms in the College and make community room use assignments.
11. Assume other duties as assigned by the President.
d. Information Technology – In collaboration with the Director of Information Technology, ensure strong and visionary leadership for the College’s computing infrastructure, enterprise applications, and learning environments, to include developing and deploying cutting-edge IT technologies.
1. Ensure that adequate computer systems are maintained to include networking, telecommunications, enterprise infrastructure, cybersecurity, enterprise applications, learning technologies and user support.
2. Establish and monitor IT performance metrics and service level agreements and ensure a prompt and comprehensive response to service delivery problems.
3. Ensure that computer information systems accurately collect and report data needed for operational and strategic decision making.
4. Ensure an appropriate information security governance framework and IT disaster recovery plan.
5. Develop and communicate an IT strategic plan that responds to and meets staff and student needs.
6. Provide and maintain equipment and technology to effectively meet organizational and classroom technology needs.
7. Assume responsibility for technology development in the College, in all locations.
8. Assume responsibility for computer hardware and software upgrades and maintenance throughout the College at all locations.
9. In close cooperation with the Vice President for Academic Affairs and Vice President for Student Affairs, assume responsibility for generation of data required for internal and external reports.
10. Prepare selected IPEDS Reports, KACCBO Survey, Higher Learning Commission Reports and other reports as required.
e. Assistant Negotiator for the Board of Trustees
1. Serve with the President as Board Negotiating Team for employer/employee negotiations.
2. Record all negotiation sessions for future reference.
3. Develop recommendations based on relevant data concerning reasonable offers in negotiations.
f. In collaboration with the Comptroller, oversee Business Office and financial management functions of the College.
1. Provide guidance and oversight for Business Office and financial management functions including payroll, cash collections, accounts receivable, accounts payable, procurement and other related functions.
2. Oversee procurement and purchasing services.
3. Oversee the financial administration of grants.
4. Provide guidance and oversight for the effective use of the Jenzabar financial module and integrated financial systems and related user support.
5. Oversee the calculation and collection of the tax levy.
6. Oversee fixed asset accounting and financial reporting to include disposal of fixed assets and other surplus inventory.
Compensation: $100,000-120,000 depending upon education and experience.
Excellent benefits include single paid health and dental insurance, family coverage available with low deductibles, KPERS (Kansas State) retirement plan, 403b plan with match, generous leave allowance, vision insurance, life insurance, disability coverage, and educational benefits.
Qualifications:
Required Knowledge Skills and Abilities
- Master’s degree in an appropriate discipline (such as finance, business, public administration) Master’s preferred or equivalent education and experience.
- Demonstrated senior management experience involving fiscal accountability, facilities and auxiliary services.
- Demonstrated ability to successfully lead and develop staff.
- Experience working collaboratively with diverse groups.
- Excellent interpersonal communication skills and the ability to think creatively, strategically, and proactively.
- Demonstrated ability to sustain good relationships with professional colleagues.
- Previous experience in higher education is desirable.
Application:
To be considered for this position, please send a letter of application, resume, contact information for five professional references and copies of unofficial transcripts. Review of applications will continue until the posiiton is filed Official transcripts are required at time of employment. Successful candidate will be subject to a background check.
Allen Community College
Shellie Regehr, HR Specialist
1801 N. Cottonwood
Iola, Kansas 66749
620-901-6299
ACC is an Affirmative Action/Equal Opportunity Employer.
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