Position: Part-Time Program Services Specialist – Aviation (0.5 FTE, 20 hours/week with district benefits pro-rated based on FTE)
Location: San Martin Aviation Site, Gilroy, CA
Salary: $30.00 – $37.19 Hourly
Job Number: 202500098 | Department: Aviation Administration | Bargaining Unit: CS
Application Deadline: 11/13/2026 at 11:59 PM Pacific
Internal Priority: Internal candidates meeting all lateral transfer eligibility requirements who apply by 11:59 PM on Friday, October 30, 2026 receive priority consideration over external candidates.

Definition: Under general direction, provides comprehensive administrative and program support to Gavilan College’s Aviation Maintenance program. Responsible for coordinating office operations, maintaining timelines, and ensuring effective communication across faculty, staff, students, vendors, regulatory agencies, and community partners. Plays a key role in budget monitoring, financial recordkeeping, purchase orders, inventory, attendance tracking, and regulatory reporting to the Chancellor’s Office and the Federal Aviation Administration (FAA). Involved in recruitment, outreach, student support, and employment initiatives. Requires independent judgment, problem-solving, and creativity. May guide students to specialized college programs and resources while working independently at the San Martin Airport Gavilan College location.

Ideal Candidate: A highly organized, equity-minded professional excelling in program coordination and administrative management, with strong skills in budget tracking, grant compliance, financial reporting, and inventory of equipment at the hangars. Proficiency with Excel, financial systems, and institutional software is essential, along with the ability to anticipate needs, resolve issues proactively, and work independently while upholding college policies. Demonstrates initiative, critical thinking, and strong problem-solving while fostering collaboration with the Dean, faculty, staff, and students. A commitment to inclusivity and student success is central, with focus on supporting historically underserved and underrepresented student populations.

Essential Duties (selected):

• Serve as liaison with external agencies on program funding, inter-agency cooperation, client/student services, mandates, and referrals
• Serve as liaison/contact with college staff regarding student needs, assistance, status, accommodations, and program capabilities
• Read and interpret program regulations; draft objectives, plans, and procedures to ensure compliance
• Draft and monitor the program budget; maintain expenditure records; prepare reports; resolve discrepancies with the business office; perform special budget tracking; prepare invoices
• Collect, compile, summarize, and analyze program/student statistics; maintain databases for tracking, reporting, communication, and outreach
• Prepare informational and required reports on program statistics, services, and activities
• Prepare written materials including correspondence, reports, brochures, and publications
• Determine student eligibility for program services and benefits
• Recruit students for program services and college attendance
• Provide program orientations; explain policies, procedures, and requirements
• Monitor student status, needs, and progress; confer with, advise, and assist students; make referrals
• Identify college and community resources; assist students with appointments, applications, and referral coordination
• Make presentations to promote program utilization; arrange/conduct special training; coordinate special events (conferences, workshops)
• Identify and maintain special resources for students and staff; attend/participate in committees and meetings
• Provide responsible office support for the program

Knowledge Of: Federal/state regulations pertaining to the program area; student program eligibility procedures; program and service needs of students served; program planning, budgeting, and monitoring principles; computer use and desktop applications; English grammar, spelling, and punctuation.

Skills In: Planning and delivering effective oral presentations; reading, interpreting, and applying regulations/policies/procedures; planning and tracking program budgets; drafting and implementing program plans/objectives; representing the program at committees and meetings; establishing and maintaining records, data, and reports; preparing written reports and correspondence; coordinating special events; establishing effective working relationships, including with students with special needs.

Education & Experience (illustrative): Associate of Arts degree with major coursework in business or public administration (or an area providing program-specific knowledge and skills) and two years of experience in program administration, analytical, or instructional support.

Physical Characteristics: Speech and hearing to communicate effectively in individual and group settings; manual dexterity to operate keyboards and manipulate papers; vision to read text, forms, and computer screens; mobility to travel to off-campus committee meetings and conferences.

Application Process: Apply online by clicking the job title and “Apply” link; first-time applicants must create an account. Applications must show all relevant education and experience — incomplete applications will be rejected. The District does not reimburse recruitment-related expenses.

Application Link: To apply, visit https://www.schooljobs.com/careers/gavilan/jobs/5527188/part-time-program-services-specialist-aviation

Accommodation Contact: Human Resources Office — (408) 852-2823
Technical Support: NEOED Applicant Support Line — 855-524-5627 or support@governmentjobs.com (6 a.m.–5 p.m. Pacific, Mon–Fri)

Gavilan College is an equal opportunity/affirmative action/Title IX employer committed to hiring a diverse staff.