Position: CROWE Administrator — Full-Time, Academic Staff (Regular), Administrative Manager profile
Location: UW–Madison College of Letters & Science, Department of Economics (Center for Research On the Wisconsin Economy)
Salary: $65,000 – $82,000 (expected range for highly experienced candidates; actual pay depends on experience, qualifications, and FTE)
Application Deadline: 11/20/2026 at 11:59 PM | Interviews: Week of November 30th (second round TBD)

Job Summary: CROWE seeks a strategic, relationship-driven leader to provide coordination and implementation support for CROWE priorities and initiatives. The Administrator manages multiple concurrent projects and events from initiation through completion, serving as a strategic connector, facilitator, and event planner. Responsibilities include coordinating interdisciplinary initiatives, supporting collaboration among the center and stakeholders, developing/monitoring events, managing timelines and deliverables, and advancing strategic priorities set by CROWE leadership. The role manages day-to-day operations, serves as primary representative of CROWE to stakeholders/external partners, develops strategic plans (including social media), interacts with donors, plans events, determines information system needs, and develops/adminsters the center budget. Requires evening and weekend event attendance and occasional regional/national travel.

Expected Duties:

• Coordinate strategic planning initiatives and establish center objectives; ensure appropriate use of financial, administrative, space, and staffing resources; obtain/validate data for strategic decision-making
• Compose, respond to, distribute, and send all donor and constituent correspondence in coordination with the Director
• Develop, plan, and implement all speaker events from inception to budget completion
• Coordinate with the Director on all donor functions and campaigns
• Design and implement social media plans to enhance awareness of CROWE and its activities
• Maintain the center website, keeping it current with all center activities
• Provide leadership in philanthropic activities, including donor interaction and coordination of stewardship and prospect development
• Partner with the Center Director and senior leaders to advance the Center’s academic and professional distinction; support renewal of federal, state, and local designations/accreditations
• Provide leadership/oversight in financial operations: develop and administer budgets; oversee grants management, contracts, and other funds; ensure compliance with sponsor rules and law
• Work with Y.A.F. and other student organizations overseeing events, sponsorships, marketing, and social media posts

Key Job Responsibilities:

• Schedule logistics and secure resources for program activities across multiple work units
• May exercise supervisory authority (hiring, transferring, promoting, performance management, discipline, etc.) over at least 2.0 FTE or equivalent
• Contribute to preparation of proposals for funding/funding continuation from outside sponsors
• Identify workflow needs; contribute to strategic/operational solutions; allocate resources; implement new/revised operational policies and procedures
• May assist in developing/monitoring the unit or program budget and approve expenditures
• Plan, implement, execute, and evaluate strategies/objectives; recommend program enhancements to leadership
• Lead development/preparation of periodic reports and financial statements; record progress/status for leadership or external agencies

Required Qualifications:

• Minimum 3 years of experience in program administration, research administration, higher education administration, or a related field
• Minimum 2 years of experience overseeing engagement strategies and communications
• Minimum 3 years of experience overseeing, developing, and implementing budgets
• Minimum 2 years of experience in planning events
• Experience managing projects involving multiple stakeholders, priorities, and deadlines
• Demonstrated ability to communicate effectively, build productive working relationships, and exercise sound judgment
• Strong organizational, analytical, and problem-solving skills; exceptional written and verbal communication skills
• Proficiency with Windows operating systems, Microsoft Word, Excel, and Access, plus internet browsers and email platforms

Preferred Qualifications:

• 5+ years of relevant professional experience
• Familiarity with donor databases, contact management systems, and tracking systems
• Previous work with state legislators

Education: Bachelor’s degree in business, communications, marketing, public relations, or an appropriate area of specialization required, OR 5 years of work-related experience in higher education administration.

Work Arrangement: Eligible for a hybrid (in-person/remote) schedule after a probation period. 100% remote is NOT an option.

How to Apply: Use Chrome or Firefox. Select “I am a current employee” or “I am not a current employee” under Apply Now, then upload materials. The application has only one attachment field — upload the following as a single combined file or multiple files in the same upload area:

• Resume/Curriculum Vitae
• Cover Letter

Only the specified materials will be reviewed. Applicants are responsible for ensuring eligibility to work in the U.S. (citizen/national, lawful permanent resident, or foreign national authorized to work without employer sponsorship) by the effective appointment date.

Application Link: Apply through the UW–Madison jobs portal

Contact: Tammy Herbst-Koel — therbst@wisc.edu | Relay Access (WTRS): 7-1-1

Benefits: Generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

Employment may require a criminal background check and reference questions regarding misconduct, including sexual violence and sexual harassment. UW–Madison is an equal opportunity/affirmative action employer committed to diversity and inclusion; accommodation requests for the hiring process can be made to the Divisional Disability Representative (DDR) in the applying division.