Position Overview
Dean College in Franklin, Massachusetts, is hiring an Associate Registrar within the Office of the Registrar. The Associate Registrar is primarily responsible for maintaining academic and curriculum information and overseeing start and end of semester/year processes, while working closely with the Registrar on strategic and operational functions.

Key Details

• Type: Full-time
• Salary: $67,000 – $72,000 per year, commensurate with experience
• Location: Franklin, MA
• Category: Registrars
• Benefits: Comprehensive package including health insurance, retirement contributions, and generous paid time off

Position Responsibilities

• Maintain systems providing academic information (Degree Audit, Docuware)
• Update annual changes to student completion dates, process waivers and substitutions, and update degree audits based on catalog content
• Oversee graduation tasks, including graduation applications, mid-year and final audits, and tracking missing requirements
• Coordinate diploma production and delivery; assist with Commencement ceremony program and reader’s list
• Manage readmission process, start-of-semester check-in, grading processes, Honor Societies coding, and student withdrawal reporting
• Work with Athletics & Recreation to manage student-athlete information and compliance reports
• Assist with Academic Standing review and calculate Dean’s List and President’s List
• Ensure office personnel are cross-trained on internal and external data mining/reporting
• Serve as back up for reporting to the National Student Clearinghouse, Department of Veteran Affairs, IPEDS, and public surveys
• Represent the Registrar’s Office on College-wide committees (Commencement team, academic calendar work team, Opening Committee)
• Collaborate with Admissions, Advising Center, and Student Financial Services to ensure record accuracy and FERPA compliance
• Conduct annual reviews of processes and procedures to enhance office efficiency

Requirements

• Bachelor’s degree required; master’s degree preferred
• 3–5 years’ experience in a higher education environment or similar field
• Familiarity with Ellucian Colleague or comparable ERP system and eTranscript providers preferred
• Knowledge of U.S. educational systems, credentials, and FERPA
• Highly detail-oriented with excellent communication skills
• Ability to manage multiple projects efficiently
• Proficiency in Microsoft Office, particularly Excel and Word
• Strong analytical, organizational, and customer service skills; ability to work independently

About Dean College
A private, residential New England college founded in 1865, grounded in the belief that all students deserve the opportunity to discover and exceed their greatest aspirations. Recognized as a Top Regional College by U.S. News & World Report for 15 consecutive years and named a College of Distinction for 11 consecutive years. Serves more than 1,000 full-time students and offers over 50 academic programs and specializations, plus continuing studies and certificate programs. Located in Franklin, MA, between Boston and Providence, accessible by commuter rail (Dean College/Franklin station is a five-minute walk from campus). Approximately 90% of students live on campus; students participate in 16 athletic teams and more than 40 on-campus groups. Ninety-six percent of bachelor’s degree students are employed or enrolled in graduate school within 12 months of graduation.

How to Apply
Submit Resume/CV, Cover Letter, all unofficial transcripts, and contact information of three references. Incomplete applications will not be considered. After submitting your resume/CV, the subsequent page provides instructions to upload your Cover Letter and additional documents.

Additional Information

• Dean College is an equal employment opportunity institution and does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, marital status, or any other protected status
• A pre-employment background screen is required for all employees, and the College participates in the Federally-mandated E-Verify program
• Title IX compliance coordinated by the Assistant Dean of Students (508-541-1841)
• Titles VI/VII, Rehabilitation Act, ADA, and ADEA compliance coordinated by the Director of Human Resources (508-541-1681)