Position: Administrative Aide II — Full-Time
Location: New York, NY (Hybrid: 60%–80% Onsite)
Salary: $40.215/hour (per NYC Pay Transparency Act; based on bargaining unit contracts, base pay only)
Department: Center for Faculty Advancement | School/Division: Vice Provost for Faculty Engagement and Development (WS3013)
Compensation Grade: Local 3882 – 10 | Category: General Office Administration
Posted: Today

Position Summary: Perform a wide range of clerical, secretarial, and general office duties, including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. Act as work leader to part-time and contract clerical support staff as well as faculty and graduate student consultants. Respond to inquiries displaying comprehensive knowledge of the department’s activities, policies, and programs. Interact with the general public as NYU liaison and with University personnel—including at the senior level—to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties using intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

Qualifications:

Required Education: High School diploma or equivalent.

Required Experience:

• 3 years of office experience
• Experience providing a high level of customer service

Preferred Experience:

• 2 years of office experience (with Associate’s degree)
• 1 year of office experience (with Bachelor’s degree)

Required Skills, Knowledge and Abilities:

• Proficiency with intermediate to advanced word processing, spreadsheet, and database applications
• Moderate to fast, accurate keyboarding
• Good proofreading and writing skills

Preferred Skills, Knowledge and Abilities:

• Proficiency with intermediate to advanced Microsoft Office or Apple
• Knowledge of desktop publishing software
• Knowledge of Access

Additional Information:

• In compliance with NYC’s Pay Transparency Act, the hourly rate is USD $40.215; this rate is based on bargaining unit contracts and represents base pay only, excluding incentives, bonuses, clinical compensation, or other items
• NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040 (nyu.edu/nyugreen)

Application Link: Apply through NYU’s careers portal (nyu.edu/careers).

NYU is an Equal Opportunity Employer committed to equal treatment and opportunity in every aspect of recruitment and hiring without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.