The Johns Hopkins University School of Medicine’s Department of Medicine, Division of Infectious Disease, is seeking a full-time Grants & Contracts Analyst based in Baltimore, Maryland. The salary range is US$55,145 to US$96,760 annually, with a target of US$70,000 commensurate with experience. The position is exempt and offers a remote work location.

The Grants & Contracts Analyst will provide dedicated professional-level sponsored funds management for more than 80 per cent of the time, with specific responsibility for pre-award and post-award functions including proposal preparation, submission, budget development, account maintenance and oversight, billing and invoicing, reporting, compliance and closeout. The role works independently on a variety of grants and contracts ranging from simple to moderately complex. While the analyst may assist with some aspects of non-sponsored funds, the primary goal is to ensure timely, effective and efficient functioning of sponsored funding.

The analyst will work independently most of the time, with support from the Principal Investigator and/or senior and management-level grants and contracts professionals on increasingly complex awards. The role provides standard professional administrative-level guidance on protocols, regulations and guidelines to the PI and other scientific and research professionals within the department, and may interact with external research and administrative professionals.

The position functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants and contracts, including those from the NIH, NSF, DOD and NASA. These awards may involve detailed budgets, subawards and special instructions in RFAs, career awards, training awards, multi-project grants, complex foundation grants, subawards from other institutions on their federal pass-through grants, and pharmaceutical company clinical trials.

Specific duties include partnering with departmental faculty and/or budgetary staff and the Office of Research Administration on planning and developing application submissions to federal offices, private agencies and foundations, and commercial companies; understanding and applying institutional policies for the pre-award grant process and sponsor guidelines; reviewing all sponsored project proposals for assigned faculty before they are forwarded to the Grants & Contracts Manager and ORA for signature, checking accuracy, content and adherence to guidelines; providing instruction, preparation assistance and support on grant application procedures; serving as liaison between research units, central offices and funding agencies; reviewing budgets and justifications for appropriateness and completeness, ensuring all applicable and indirect costs have been applied and providing groundwork for subcontract negotiations; ensuring compliance in all areas related to grant and contract management, including sponsor guidelines, internal protocols, accurate protocol information, and conflicts of interest; managing all assigned grant submissions to ensure timeliness and accuracy; maintaining ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators and departmental leadership and assisting with closeouts; coordinating award setup after grant numbers are assigned, including reviewing awards, verifying setup and ensuring personnel are set up appropriately; completing post-award responsibilities including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalisation related to subcontract setup; conducting complex award management activities and providing oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting; providing information and direct assistance required to complete contract and grant closeouts; and other duties as assigned.

Minimum qualifications are a Bachelor’s degree and two years of administrative or budgeting experience. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma or graduation equivalent, to the extent permitted by the JHU equivalency formula.

The classified title is Grants & Contracts Analyst, role/level/range ATP/03/PC. The employee group is full time, with a schedule of Monday to Friday, 8.30am to 5pm, and FLSA status exempt. The personnel area is the School of Medicine.

The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education and internal equity, and not all candidates will qualify for the highest salary in the range.

Johns Hopkins provides a comprehensive benefits package supporting health, career and retirement. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.